Bike sharing

1. Principle of the scheme

Velopass is the name of a bicycle-sharing service. CERN members of the personnel can borrow Velopass bicycles, for free, from one of the docking stations installed at the INGRID temporary garden on the parking of the building 33.

The CERN bicycles are made available to members of the personnel between the hours of 8.00 a.m. and 7.00 p.m. in the framework of their work at CERN for work-related use only, for a maximum period of 8 consecutive hours.

Associated members of the personnel able to supply proof that they are staying at a hotel or hostel outside CERN's fenced site may also use the service between 7.00 p.m. and 8.00 a.m., for a maximum period of 13 consecutive hours.

Use of the bicycles for personal purposes is strictly forbidden.

PH-SMI also manages  a bike sharing service for users of the PH department, for more informaton about this service: http://ph-dep.web.cern.ch/ph-dep/Services/SMI/Bikes.html.

2. Conditions of use

The bicycle-sharing service is open the whole CERN community under the following conditions.

2.1 General conditions

In all cases, use of the service requires the prior authorisation of the applicant's department head or team leader. Users of the service must obtain a Velopass subscription card, valid for one year.

2.2 Velopass subscription

Velopass subscription cards are free for the CERN network and can be obtained at the CERN Car Pool on presentation of a valid CERN access card.

A budget code will be requested when the Velopass card is collected from the Car Pool. Any damage to a CERN bicycle that is attributable to the member of personnel will be charged to the budget code according to the tariffs in force.

The Velopass subscription and the associated codes are strictly personal and non-transferable. The Velopass card is the property of Velopass and may not be loaned, rented or otherwise transferred to another person.

Instructions for using the Velopass scheme and the conditions that govern its use are provided when the Velopass subscription card is issued.

2.3 How the docking stations operate

The service allows a subscriber to borrow a CERN bicycle and to return it after use to the same docking station or any other station within the CERN-limited Velopass network.

A docking station comprises:

• an information terminal
• bicycle docking points

Each terminal gives practical information about the service and the various additional subscription options (contact details, sales points, tariffs, website).

The docking points are made to accommodate the CERN bicycles.

To lock or unlock a CERN bicycle, the member of the personnel must hold his Velopass card against the docking point.

2.4 Care and maintenance

Members of the personnel must take every precaution to ensure that CERN bicycles are not damaged, stolen or otherwise mistreated. Bicycles must not be used for purposes for which they were not designed. Any damage, theft or other incident involving a CERN bicycle must be immediately reported to the Car Pool.

As the member of the personnel is entirely responsible for the CERN bicycle made available to him, a basic initial check before use is recommended to ensure that it is in proper working order. This should include the following checks (non-exhaustive list):

• the seat, pedals and basket should  be firmly secured,
• the bell, brakes and lights should be in proper working order,
• the frame and tyres should be in good condition.

The member of the personnel is further recommended:

• to take account of increased braking distances in bad weather conditions;
• to adjust the height of the saddle to his morphology;
• to wear an approved bicycle helmet and suitable clothing;
• to acquire and use a padlock.

Members of the personnel must comply with the traffic rules in force.

Members of the personnel are forbidden to use a CERN bicycle in any of the following manners:

• riding on ground or under conditions that are likely to damage the bicycle (e.g. stairs, steps, rough ground, etc.);
• transporting passengers;
• riding in a manner that could endanger the member of the personnel or a third party;
• dismantling the bicycle or any part of it;
• making any other non-standard use of the bicycle.

The basket mounted on the bicycle is not designed to carry a load of more than 10 kg.

3. Loss or theft of the bicycle

In the event that a CERN bicycle is lost, the member of the personnel must follow the instructions set out in the document "Compulsory declaration of the disappearance, loss or theft of property and a serious events" (CERN/DSU-RH/13100, updated on 26 August 2010).

The member of the personnel must declare the loss or theft immediately by contacting:

• the Car Pool (Meyrin site, building 130, telephone 77039/72228, open Monday to Friday from 8.00 a.m. to noon and from 1.00 to 5.00 p.m.), or
• the Fire Brigade (Meyrin site, building 65, telephone 74848, or 74444 in emergencies, every day of the week, 24 hours a day).

4. Other subscriptions

The member of the personnel may also choose to subscribe to one or more other networks in addition to the CERN Velopass network ("Regiopass" or "Natiopass"). These subscriptions can obtained according to the current Velopass prices and general conditions, which can be consulted at the website www.velopass.ch.

5. Termination

A subscription to the service will terminate automatically on the last day of validity of the CERN card or upon expiry of the service, whichever is earlier.

CERN may revoke a subscription if the conditions set out in this document are not respected. If it is determined that a CERN bicycle has been used in a manner contrary to the present conditions, the member of the personnel must surrender the bicycle to CERN immediately at the latter's request.

If the member of the personnel has also subscribed to other networks, he will not be reimbursed for any unused credit.

If the account is in deficit, the corresponding amount will be invoiced to the member of the personnel.